Financial Assistant

Job Description


  • Nova Labs is a non-profit makerspace located in Reston, Virginia
  • Nova Labs is a 501(c)(3) organization
  • We are looking for a part-time financial assistant to support our community of 400 members and the Nova Labs financial team
  • This position will require approximately 20 hours at Nova Labs per week with assigned office hours and may include evening and weekend hours


  • Read and respond to emails received by the financial team
  • Reconcile receipts and expenditures on Nova Labs credit cards
  • Reconcile invoices and payments for instructors
  • Verify that transactions are recorded in the correct software tools
  • Prepare financial reports as requested
  • Refer discrepancies or items that need further investigation to other members of the financial team
  • Make suggestions for streamlining and improving financial processes and systems to the other members of the financial team
  • Prepare and file state and federal tax statements
  • Assist accountant with payroll duties
  • Other duties as assigned


  • Ability to successfully pass a criminal and financial background check
  • Applicant must be legally qualified to work in the United States
  • Experience with Quickbooks, Excel, and G Suite
  • Bookkeeping experience
  • Good administrative and clerical skills with an attention to detail


  • Skilled at managing multiple tasks in a busy environment
  • Deep experience working with volunteers
  • Experience with Stripe, AffiniPay, Abacus, Wild Apricot,, and/or PayPal
  • Undergraduate coursework or a degree in accounting