Job Description
Introduction
- Nova Labs is a non-profit makerspace located in Reston, Virginia
- Nova Labs is a 501(c)(3) organization
- We are looking for a part-time financial assistant to support our community of 400 members and the Nova Labs financial team
- This position will require approximately 20 hours at Nova Labs per week with assigned office hours and may include evening and weekend hours
Responsibilities
- Read and respond to emails received by the financial team
- Reconcile receipts and expenditures on Nova Labs credit cards
- Reconcile invoices and payments for instructors
- Verify that transactions are recorded in the correct software tools
- Prepare financial reports as requested
- Refer discrepancies or items that need further investigation to other members of the financial team
- Make suggestions for streamlining and improving financial processes and systems to the other members of the financial team
- Prepare and file state and federal tax statements
- Assist accountant with payroll duties
- Other duties as assigned
Requirements
- Ability to successfully pass a criminal and financial background check
- Applicant must be legally qualified to work in the United States
- Experience with Quickbooks, Excel, and G Suite
- Bookkeeping experience
- Good administrative and clerical skills with an attention to detail
Desirable
- Skilled at managing multiple tasks in a busy environment
- Deep experience working with volunteers
- Experience with Stripe, AffiniPay, Abacus, Wild Apricot,, and/or PayPal
- Undergraduate coursework or a degree in accounting